About the Pittsburgh Food Policy Council (PFPC)

The Pittsburgh Food Policy Council works to build a food system that benefits our communities, economy, and environment in ways that are just, equitable, and sustainable. Driven by community-led solutions, PFPC brings together government, nonprofit, business, academic, and agricultural partners to strengthen the regional food system and implement the Greater Pittsburgh Food Action Plan (GPFAP).

The PFPC advances priorities related to food production, distribution, access, justice, and community development. Through collaboration, convening, communications, and policy advocacy, PFPC aligns efforts across Southwestern PA to create a more equitable regional food system.

About the 2026 Regional Food Systems Summit

The Regional Food Systems Summit is PFPC’s signature annual convening, bringing together 100 - 150 stakeholders from across the food system, growers, community leaders, nonprofits, government partners, advocates, funders, and residents.

The 2026 Summit will be scaled and intentionally designed around 4-5 high-quality sessions, directly aligned with the priorities of the Greater Pittsburgh Food Action Plan and PFPC’s working groups. The event will include one keynote speaker, networking opportunities, and curated moments that elevate community voice and regional collaboration.

Summit goals include:

• Celebrate regional leaders and collaborative success

• Learn about food system strengths, gaps, and opportunities

• Affirm lived experience and inclusive food systems practices

• Act by providing tools, resources, and connections

Scope of Work

The Event Planner will collaborate with PFPC staff and the Summit Planning Committee to execute high-level planning, coordination, and event production.

Estimated hours: 80–120 hours across January–May 2026 (bidders should propose their own cost).

Tasks:

• Define event concept, flow, and expectations with PFPC staff

• Develop content and session framework (4–5 sessions)

• Shape the Summit’s look, feel, and experience in alignment with PFPC values

• Confirm event date

• Establish working budget and logistical needs

• Identify potential subcontractors (catering, printing, audio/visual, photography, etc.)

• Develop a list of potential venues

• Conduct venue outreach, meetings, and site tours

• Collect quotes and logistical details

• Analyze and compare venue options (features, benefits, challenges, contract terms)

• Recommend final venue to PFPC staff

• Develop a list of potential keynote speakers and session presenters

• Coordinate outreach, inquiries, scheduling, volunteers and logistics

• Present updates to PFPC staff and leadership

• Gather feedback and adjust planning as needed

• Collaborate with PFPC staff to finalize the event’s 4 - 5 core sessions

Desired Qualifications

• Proven experience coordinating large-scale events

• Strong communication and interpersonal skills

• Strong time and project management skills

• Familiarity with Pittsburgh-area venues, vendors, and community organizations (preferred)

• Experience working within or alongside nonprofits (preferred)

• Knowledge of food systems or equitable community-based work (preferred)

• Proficiency in Google Suite and Microsoft Office

Deadline: Friday, January 3, 2026, at 11:59 PM

PFPC strongly encourages proposals from BIPOC applicants and community-rooted professionals.